When, Why, and How to Conduct an AV Technology Proof of Concept
AV Proof of Concept: Test Before You Invest
Swapping an entire meeting-room fleet is a multi-million-dollar gamble—unless you run an AV Proof of Concept (PoC) first. TPG Telecom validated Microsoft Teams on Cisco Room devices over six months, trimming vendors from six to two and cutting post-go-live “how-to” tickets by 35 %. A data-driven PoC lets you fail fast, tweak early and walk into the boardroom with bullet-proof ROI numbers.
AV Proof of Concept Checklist
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Define fail-fast metrics. Identify day-one deal breakers, 30-day user-NPS and 90-day ticket trends.
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Pilot the critical mix. Include high-impact spaces (huddle, project, boardroom) and dual-device workflows.
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Leverage OEM support. Use demo stock, beta firmware and direct engineering channels to de-risk cutting-edge features.
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Capture user feedback. Simple in-room QR polls surface friction you won’t find in spec sheets.
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Translate data to dollars. Connect PoC insights to reduced downtime, licence consolidation and future AI features (e.g., Microsoft Copilot).
Key Takeaways for Budget Holders
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High-stakes, high-spend tech demands a PoC. Anything that touches UX or costs big deserves a rehearsal.
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Proof saves money. Early metrics drive vendor competition and right-size feature sets.
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Continuous loops win. Feed pilot learnings into governance so your estate stays modern without surprise costs.
Quick-Win Resources (Internal)
| Resource | Live link |
|---|---|
| Konnectus AV Consulting Services – strategy → design → delivery | https://www.konnectus.com.au/services/ |
| Projects Hub – smart rooms & hybrid-office case studies | https://www.konnectus.com.au/projects/ |
| Standardising the AV across JLL APAC Workplaces | https://www.konnectus.com.au/podcast/standardising-the-av-across-jll-apac-workplaces/ |
| Independent Witness Testing – Why It Pays Off | https://www.konnectus.com.au/independent-witness-testing-for-av-and-why-it-pays-off/ |
Further Reading (External)
| Topic | Direct resource |
|---|---|
| Run Microsoft Teams on Cisco Devices | https://learn.microsoft.com/en-us/microsoftteams/cisco-rooms-devices-teams |
| Cisco RoomOS & Teams Certification News | https://blogs.cisco.com/collaboration/cisco-roomos-teams-certification |
Ready to pilot before you purchase?
Book a complimentary 15-minute AV Proof of Concept Review with a Konnectus engineer. We’ll map your high-risk tech decisions, design a lean PoC and turn results into CFO-ready ROI.
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